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Field Trip Procedures

 

  • Field trips must be requested at least 15 school days in advanced of the trip.
  • Once you know your schedule please enter in all trips for your entire season even state finals or play-off competitions.
  • All trips will be estimated as for the total time unless otherwise noted on the request or due to route times.
  • Accurate student and adult counts are necessary in order to give a correct estimate of buses. If the student count is less than previously given then the director/sponsor will notify the drivers and the Field Trip Coordinator at that time so that one or more vehicles can return to the lot.
  • All POs will be for the estimated amount which may include driver meals and parking/tolls where necessary.
  • All trips must have a PO a week before the trip date or will be subject to denial.
  • A P.O. is required for all field trips prior to date of the trip. The requestor is responsible for having a PO completed for every trip entered.
  • Any trips to be driven by teacher who is licensed CDL driver must be stated in the comments/notes section of the request.
  • All licensed drivers must be up to date with their physical and certification before driving.
  • All changes to any request need to be made via email no voicemail messages will be accepted.

 

Out of town trips:

  • Any trips where the destination is more than 5 hours one direction will require an overnight stay for the driver or a second driver.
  • The requestor is responsible for reserving the room for the driver when necessary.

No Shows:

  •  If a group does not show up at the pickup location without calling or email notification the request will be charged 2 hrs for the driver‘s time.
  • Email Rachel Nixon for estimates of field trip cost. Please include trip request number on email.
  • Please allow up to three (3) to five (5) days for estimates on field trip cost.
  • Any changes, cancellations, confirmations should be requested by email only. No phone calls will be accepted.
  • Any advancement in UIL competition that will require bus service please call (214) 621-0934. Please follow up with an email as well.
  • Please allow up to five (5) days for invoices from field trips.

 

 

Field Trips