Vendors: Bids, RFPs & Quotes

  • Vendors

    Before a new vendor request is submitted by an individual campus, the campus/department should perform a search through Skyward to determine if a particular vendor is on a valid contract and listed on GPISD‘s approved vendor list on our Purchasing webpage. Vendors may be listed with a valid GPISD RFP or with a co-op contract.  If the vendor is not on the vendor list on the Purchasing Webpage, the campus should contact the vendor to ask them to register on our Ionwave website.

    Vendor Register - Ionwave

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  • Grand Prairie ISD Buyer's Guide

    Bids: This is a "formal," set procedure. It includes the following:

    • Advertisement once a week, for at least two weeks, in the local newspaper
    • Vendors must submit a sealed bid document at or before an appointed time
    • Pricing is firm and non-negotiable
    • Pricing becomes public knowledge at the time of the bid opening
    • Requires Board of Trustee approval before purchases can be initiated
    • Bid tabulation can be released to the public after Board approval of bid
    • This process can take ten (10) weeks

    RFPs: This procedure is less formal than bids. It includes the following:

    • Advertisement once a week, for at least two weeks, in the local newspaper
    • Vendors must submit  the proposal document at or before an appointed time
    • All items and/or issues are negotiable
    • Pricing is not revealed at the time of opening
    • Requires Board of Trustee approval before purchase(s) can be initiated
    • Bid tabulation / pricing does not become available to the public until after Board approval
    • This process can take ten (10) weeks or more, depending on negotiations

    Quotes: This is the fastest, least formal procedure. It includes the following:

    • Smaller quotes from preferred vendors can be taken via telephone
    • Larger quotes are sent to either preferred vendor or coops entities via fax or e-mail
    • Quote documents are submitted either by fax or e-mail at or before an appointed time
    • Pricing and terms are still negotiable
    • Does not require Board of Trustee approval when using preferred or coops
    • Pricing / tabulation can be released to public once final decision has been made
    • This process can take as few as 3 days to complete
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