To provide reimbursement to employees for reasonable, allowable expenses incurred while attending authorized District activities that have prior approval of the employee’s immediate supervisor.
Beginning with the 2014-15 school year, the District implemented a Travel Card program in which staff members will be issued a declining balance credit card (travel card) for all travel expenses. The purpose of the Travel Card program is to establish a more efficient cost-effective method of disbursing travel funds to employees. Rather than issuing a check to a hotel and an ACH/Direct Deposit to the traveler for their meals, we will assign a travel card to the traveler for the estimated travel expenses. The travel card can be used with any travel-related merchant that accepts VISA as a form of payment. The travel-related merchants that have been pre-approved include: hotels, restaurants, taxi/shuttle services, and airlines. The travel card may also be used to pay registration.
If used to its potential, the Travel Card program will result in a significant reduction in the volume of checks and ACH transactions, as well as give the district an opportunity for increased revenue through the bank’s revenue sharing/rebate credit card program.
Car Rental Requests may be done by submitting the rental form listed below and email it to Phyllis Brower.
For questions call 972-237-5516.
*NOTICE: Effective January 1 each year- check Travel Manual for new gas reimbursement rates per mile*