Grand Prairie ISD Buyer's Guide

Grand Prairie ISD Buyer's Guide

Bids: This is a "formal," set procedure. It includes the following:

  • Advertisement once a week, for at least two weeks, in the local newspaper
  • Vendors must submit a sealed bid document at or before an appointed time
  • Pricing is firm and non-negotiable
  • Pricing becomes public knowledge at the time of the bid opening
  • Requires Board of Trustee approval before purchases can be initiated
  • Bid tabulation can be released to the public after Board approval of bid
  • This process can take ten (10) weeks

RFPs: This procedure is less formal than bids. It includes the following:

  • Advertisement once a week, for at least two weeks, in the local newspaper
  • Vendors must submit  the proposal document at or before an appointed time
  • All items and/or issues are negotiable
  • Pricing is not revealed at the time of opening
  • Requires Board of Trustee approval before purchase(s) can be initiated
  • Bid tabulation / pricing does not become available to the public until after Board approval
  • This process can take ten (10) weeks or more, depending on negotiations

Quotes: This is the fastest, least formal procedure. It includes the following:

  • Smaller quotes from preferred vendors can be taken via telephone
  • Larger quotes are sent to either preferred vendor or coops entities via fax or e-mail
  • Quote documents are submitted either by fax or e-mail at or before an appointed time
  • Pricing and terms are still negotiable
  • Does not require Board of Trustee approval when using preferred or coops
  • Pricing / tabulation can be released to public once final decision has been made
  • This process can take as few as 3 days to complete